Receptionist - Bilingual Preferred

Receptionist - Bilingual Preferred JobID: 1938

Position Type:

Secretarial/Clerical/Office Clerk

Date Posted:

5/29/2025

Location:

Roy Johnson STEM Academy

Date Available:

2025-2026 School Year

Additional Information: Show/Hide

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance and 10-key skills

Ability to meet established deadlines

Ability to follow written instructions

Ability to operate multi-line phone system

Basic math skills

Strong organizational, communication and interpersonal skills

Bilingual preferred

Experience:

One to three years secretarial and/or office experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Receive and direct incoming calls, take reliable messages and route to appropriate staff.
• Greet and direct campus visitors.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents and other deliveries.
• Assist with the receipt and distribution of student materials, including homework requests.
• Maintain visitor log and issue visitor passes.
• Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, student and faculty with questions regarding student attendance.
• Process and transmit requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.
• Assist with the enrollment, withdrawals and transfer of students and process applicable records.
• Assist campus administration with the preparation of reports and student data information.

Other:

• Maintain confidentiality.
• Be punctual in all areas.
• Maintain a positive attitude.
• Be a positive role model for all students.
• Participate in staff development, faculty meetings, and special events as needed.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain computerized files using personal computer, including reports, employee roster and mailing lists.
• Provide clerical assistance as needed.
• All other duties as assigned by the supervisor.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer or online computer terminal, printer, copier, fax machine and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions, prolonged use of computer, frequent interruptions, multitasking, confidentiality, work in stressful conditions and occasionally lift 30-35 pounds.

Any special instructions as assigned by supervisor: