Part-Time Administrative Assistant

Part-Time Administrative Assistant

Santa Cruz Elks Lodge
Compensation: Commensurate with Experience
Employment Type: Part Time
Non Profit Organization
Part time (~15-20 hours/week)

We are seeking a skilled and dedicated Administrative Assistant to join our team. This role supports administrative functions at the Lodge.

Position supports and fills in for 2 office administrators with general administrative activities.

Job Tasks include but are not limited to:
-Creating and maintaining digital and hard copy filing systems.
-Receiving and documenting shipments from vendors.
-Processing invoices for payment by accounting department.
-Preparing reports, memos, and other documents.
-Front desk customer service.
-Transferring documents to the cloud and compiling work processes for administrative office.
-Assisting other staff members with various tasks.
-Addressing inquiries and resolving issues. (pool passes, updating and renewing memberships, collecting and documenting donations)
-Greeting visitors, directing inquiries, and handling phone and electronic correspondence.
-Answering phones, taking messages, and responding to general email inquiries.

Preferred qualifications:
-Proficiency in Microsoft Office Suite and other relevant administrative software.
-Basic familiarity with Quickbooks.
-Excellent communication skills, both written and verbal.
-Strong typing and data entry skills.
-Ability to multitask and prioritize tasks effectively.
-Attention to detail and accuracy.
-Ability to work independently and as part of a team.
-Strong problem-solving and analytical skills.
-Knowledge of office management systems and procedures.

The Santa Cruz Elks Lodge is a fraternal (501c8) organization located at 150 Jewell Street in Santa Cruz. Consisting of a main building housing an event center with full service bar and commercial kitchen, the grounds included an attached pool area and landscaped terrain. The Lodge supports the activities of approximately 1000 members as well as serving as an event venue for private events up to 250 guests.