Special Education Clerk (Gifted And Talented)
- Pittsburgh Public Schools
- Pittsburgh, Pennsylvania
- Full Time
SPECIAL EDUCATION CLERK (GIFTED AND TALENTED)
Employer
Pittsburgh Public Schools
Location
Pittsburgh, PA, US
Salary
Competitive
categories
Employer
Pittsburgh Public Schools
Location
Pittsburgh, PA, US
Salary
Competitive
categories
Employer
Pittsburgh Public Schools
Location
Pittsburgh, PA, US
Salary
Competitive
categories
categories
arrow_back Return to Employment Opportunities SPECIAL EDUCATION CLERK (GIFTED AND TALENTED)
Job Description
POSITION TITLE
Special Education Clerk (Gifted)
JOB DESCRIPTION SUMMARY
The Special Education Clerk (Gifted) provides administrative and clerical support to the Gifted and Talented Education Department. Under the direct supervision of the Gifted and Talented Coordinator, this position is responsible for managing student records, assisting with program documentation, supporting compliance with district and state regulations, coordinating communication with parents and staff, and performing other office-related tasks to ensure the smooth operation of gifted education services.
WORK MONTHS
12 Months
ESSENTIAL FUNCTION
1. Conduct clerical functions that support the operations of the Gifted and Talented Department.
2. Maintain and update confidential student records for gifted and talented students in compliance with district, state, and federal requirements.
3. Support compliance by assisting with program reporting, tracking documentation timelines, and ensuring adherence to relevant regulations.
4. Manage and maintain accurate data in student information systems and program databases, generating reports as needed.
5. Prepare and enter monthly board approval actions and Board Docs business tabs for the division.
6. Order supplies, submit invoices, enter requisitions, transfer funds, monitor budget expenditures/balances, conduct Purchase Card reconciliations, and complete travel requests.
7. Serve as the timekeeper for the Gifted and Talented Education division by monitoring and preparing payroll which may include entering additional compensation payments.
8. Arrange logistical components of testing, meetings or events by scheduling, securing locations, ordering food, and ensuring materials are prepared as needed.
9. Provide administrative support by composing, copying, scanning, and assembling mailings and documents for distribution.
10. Distribute correspondence (memos, email, letters, mailings, robo calls, etc.) to various entities.
11. Create standard language, communications, resources, and procedures to address common questions received from employees, schools, and other stakeholders.
12. Serves as the initial point of contact for the Gifted and Talented Department's internal and external stakeholder inquiries, provides first-tier responses, and triage critical issues or concerns withing 24 to 48 hours.
13. Participate in mandatory professional development and training.
14. Ensure and maintain confidentiality of sensitive information, decisions, and communications within the department and division.
15. Provide regular updates to supervisor regarding progress towards goals and challenges to meeting goals
16. Participate in departmental, team, and individual planning and goal setting.
17. Communicate effectively and confidentially at all levels, over the phone, face-to-face, in written form, and electronically.
18. Other relevant duties as assigned by supervisor in support of the Department's goals and objectives and the District's mission and Superintendent's Priority Goals.
EDUCATION REQUIRED
High School Diploma or GED (General Education Development)
CERTIFICATION/LICENSURE REQUIRED
N/A
YEARS OF EXPERIENCE
1-2 Years of Related Experience
KNOWLEDGE, SKILLS, & ABILITIES
Excellent customer service in an educational office setting.
Proficient in administrative and clerical procedures and systems.
Advanced knowledge in budgets, timekeeping and data entry.
Experience managing, reviewing, and entering data into systems and databases.
Expert in time management and organizational skills with a willingness to utilize resource to achieve results in a fast paced every changing environment.
Demonstrated proficiency in MS Word, Excel, Outlook, and PowerPoint.
Ability to exercise a high degree of confidentiality, professionalism, and diplomacy to accomplish objectives.
Ability to cultivate relationships with culturally, educationally, and racially diverse internal and external customers.
Excellent oral, written, and interpersonal communication skills.
Value, demonstrate, and promote diversity, equity, and inclusion.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
The working conditions and physical requirements described here are representative of, but not limited to, those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made.
Indoors in busy office, working in close proximity to coworkers.
Frequently required to work at a fast pace with mandated timelines and deadlines.
Requires considerable concentration and creativity
Regularly required to sit, stand, walk, talk, and hear.
Required to operate a computer, hand-held learning devices and other office equipment.
Occasionally required to reach with hands and arms.
Requires considerable concentration
Frequent adjustment of daily work plans and work hours to be highly responsive to school needs.
Subject to stress caused by a changing environment, diversity in the organization, and tight deadlines.
APPLICANT ELIGIBILE CRITERIA
N/A
Position : 106068
Type : INTERNAL & EXTERNAL
Location : CI-G&T-GIFTED & TALENTED
Grade : SEC BWK LVL 7
Group : AFSCME 292
Posting Start : 04/24/2025
Posting End : 12/31/9999
Details :
MINIMUM HOURLY RATE: $23.72
link Copy Job Detail Link link Copy Direct To Application Link '); return false;" id="Target">
Employer
Pittsburgh Public Schools
Location
Pittsburgh, PA, US
Salary
Competitive
categories
Employer
Pittsburgh Public Schools
Location
Pittsburgh, PA, US
Salary
Competitive
categories
Employer
Pittsburgh Public Schools
Location
Pittsburgh, PA, US
Salary
Competitive
categories
categories
arrow_back Return to Employment Opportunities SPECIAL EDUCATION CLERK (GIFTED AND TALENTED)
Job Description
POSITION TITLE
Special Education Clerk (Gifted)
JOB DESCRIPTION SUMMARY
The Special Education Clerk (Gifted) provides administrative and clerical support to the Gifted and Talented Education Department. Under the direct supervision of the Gifted and Talented Coordinator, this position is responsible for managing student records, assisting with program documentation, supporting compliance with district and state regulations, coordinating communication with parents and staff, and performing other office-related tasks to ensure the smooth operation of gifted education services.
WORK MONTHS
12 Months
ESSENTIAL FUNCTION
1. Conduct clerical functions that support the operations of the Gifted and Talented Department.
2. Maintain and update confidential student records for gifted and talented students in compliance with district, state, and federal requirements.
3. Support compliance by assisting with program reporting, tracking documentation timelines, and ensuring adherence to relevant regulations.
4. Manage and maintain accurate data in student information systems and program databases, generating reports as needed.
5. Prepare and enter monthly board approval actions and Board Docs business tabs for the division.
6. Order supplies, submit invoices, enter requisitions, transfer funds, monitor budget expenditures/balances, conduct Purchase Card reconciliations, and complete travel requests.
7. Serve as the timekeeper for the Gifted and Talented Education division by monitoring and preparing payroll which may include entering additional compensation payments.
8. Arrange logistical components of testing, meetings or events by scheduling, securing locations, ordering food, and ensuring materials are prepared as needed.
9. Provide administrative support by composing, copying, scanning, and assembling mailings and documents for distribution.
10. Distribute correspondence (memos, email, letters, mailings, robo calls, etc.) to various entities.
11. Create standard language, communications, resources, and procedures to address common questions received from employees, schools, and other stakeholders.
12. Serves as the initial point of contact for the Gifted and Talented Department's internal and external stakeholder inquiries, provides first-tier responses, and triage critical issues or concerns withing 24 to 48 hours.
13. Participate in mandatory professional development and training.
14. Ensure and maintain confidentiality of sensitive information, decisions, and communications within the department and division.
15. Provide regular updates to supervisor regarding progress towards goals and challenges to meeting goals
16. Participate in departmental, team, and individual planning and goal setting.
17. Communicate effectively and confidentially at all levels, over the phone, face-to-face, in written form, and electronically.
18. Other relevant duties as assigned by supervisor in support of the Department's goals and objectives and the District's mission and Superintendent's Priority Goals.
EDUCATION REQUIRED
High School Diploma or GED (General Education Development)
CERTIFICATION/LICENSURE REQUIRED
N/A
YEARS OF EXPERIENCE
1-2 Years of Related Experience
KNOWLEDGE, SKILLS, & ABILITIES
Excellent customer service in an educational office setting.
Proficient in administrative and clerical procedures and systems.
Advanced knowledge in budgets, timekeeping and data entry.
Experience managing, reviewing, and entering data into systems and databases.
Expert in time management and organizational skills with a willingness to utilize resource to achieve results in a fast paced every changing environment.
Demonstrated proficiency in MS Word, Excel, Outlook, and PowerPoint.
Ability to exercise a high degree of confidentiality, professionalism, and diplomacy to accomplish objectives.
Ability to cultivate relationships with culturally, educationally, and racially diverse internal and external customers.
Excellent oral, written, and interpersonal communication skills.
Value, demonstrate, and promote diversity, equity, and inclusion.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
The working conditions and physical requirements described here are representative of, but not limited to, those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made.
Indoors in busy office, working in close proximity to coworkers.
Frequently required to work at a fast pace with mandated timelines and deadlines.
Requires considerable concentration and creativity
Regularly required to sit, stand, walk, talk, and hear.
Required to operate a computer, hand-held learning devices and other office equipment.
Occasionally required to reach with hands and arms.
Requires considerable concentration
Frequent adjustment of daily work plans and work hours to be highly responsive to school needs.
Subject to stress caused by a changing environment, diversity in the organization, and tight deadlines.
APPLICANT ELIGIBILE CRITERIA
N/A
Position : 106068
Type : INTERNAL & EXTERNAL
Location : CI-G&T-GIFTED & TALENTED
Grade : SEC BWK LVL 7
Group : AFSCME 292
Posting Start : 04/24/2025
Posting End : 12/31/9999
Details :
MINIMUM HOURLY RATE: $23.72
link Copy Job Detail Link link Copy Direct To Application Link '); return false;" id="Target">
Job ID: 475201727
Originally Posted on: 4/30/2025
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