Job ID: 235155658
Company: Heldenfels Enterprises, Inc.
Location: San Marcos, TX
Job Title: Administrative Assistant
Class: Full time, Non-exempt
Working Hours: M-F, 8a-5p
Compensation: $17.00-$18.00/hour; Competitive benefits!
Heldenfels Enterprises, Inc. is searching for a well-qualified Executive Administrative Assistant to assist our CEO/ President with daily functions. Primary tasks would include, but are not limited to, acting as a liaison between the CEO and staff/visitors, managing CEO’s calendar, booking travel, drafting correspondence, etc. In addition, in this role you also support key members of the business development team with upcoming bid research and job bids submittals.
Qualifications: This position can be fast paced, with multiple tasks needing to be handled simultaneously. Therefore, a high attention to detail and the need to effectively prioritize are of the upmost importance.
3 years minimum experience supporting C-Level executives
Extremely HIGH attention to detail
Proficient in Microsoft Word, Excel and Power Point
Excellent written & verbal communication skills
Excellent organizational skills; Must be able to prioritize & multi-task
Ability to work and stay calm under pressure
Bilingual a plus (but not required)
Professional, friendly demeanor
Act as a liaison between CEO and employees/customers
Maintain CEO’s calendar
Answer & Manage Switchboard
Draft and type letters & correspondence as necessary
Monthly Highway Letting coordination & bid submittals
Book Travel for CEO & his family, HEI employees & guests
Book hotel accommodations for employees as needed
Prepare Monthly Expense Reports for CEO
Order all office supplies
Act as the main point of contact between our employees/ company and off site IT and effectively manage help desk tickets
Coordinate all corporate Meetings & Events (Board of Directors, Manager Retreats, Supervisory Meetings, holiday parties, etc.)
Prepare and organize all meeting material for meetings (Board of Directors books, annual Business plan, etc.)
Other tasks as assigned/required
Casual office setting
Regular interactions with C-Level staff and office/clerical personnel
Some exposure to production facility and some limited interactions required with production crew and quality control staff
Frequent use of computer requiring constant use of near vision
Frequent typing requiring hand and finger dexterity
Moderate walking from office to office and office to plant
Moderate climbing of stairs (several times per day)
***Heldenfels Enterprises, Inc. is proud to be an Equal Opportunity Employer***
Heldenfels Enterprises, Inc.
Heldenfels Enterprises, Inc. provides great value in price, quality and service for precast/prestressed concrete structures that satisfy our customers’ needs. Our company practices good stewardship by emphasizing our core values of integrity, dependability and innovation with our customers, team members, families and communities.
Heldenfels... Heldenfels Enterprises, Inc. provides great value in price, quality and service for precast/prestressed concrete structures that satisfy our customers’ needs. Our company practices good stewardship by emphasizing our core values of integrity, dependability and innovation with our customers, team members, families and communities.
Heldenfels Enterprises has both the experience and infrastructure to tackle a wide range of projects working with innovative contractors and designers who have come to realize the flexibility, cost-efficiency and durability of our products. In addition to producing quality structures, it is a point of pride that Heldenfels Enterprises is known for taking on challenging projects that others may be unwilling to attempt because of complexity, scale, schedule, or risk.