Job Summary
Employment Type
Full Time
Years Experience
3 - 5 years
Job Description

Company: Heldenfels Enterprises, Inc.

Location: San Marcos, TX

Job Title: Administrative Assistant

Class: Full time, Non-exempt

Working Hours: M-F, 8a-5p

Compensation: $17.00-$18.00/hour; Competitive benefits!

Heldenfels Enterprises, Inc. is searching for a well-qualified Executive Administrative Assistant to assist our CEO/ President with daily functions. Primary tasks would include, but are not limited to, acting as a liaison between the CEO and staff/visitors, managing CEO’s calendar, booking travel, drafting correspondence, etc. In addition, in this role you also support key members of the business development team with upcoming bid research and job bids submittals.

Qualifications: This position can be fast paced, with multiple tasks needing to be handled simultaneously. Therefore, a high attention to detail and the need to effectively prioritize are of the upmost importance.

  • 3 years minimum experience supporting C-Level executives

  • Extremely HIGH attention to detail

  • Proficient in Microsoft Word, Excel and Power Point

  • Excellent written & verbal communication skills

  • Excellent organizational skills; Must be able to prioritize & multi-task

  • Ability to work and stay calm under pressure

  • Bilingual a plus (but not required)

  • Professional, friendly demeanor


  • Act as a liaison between CEO and employees/customers

  • Maintain CEO’s calendar

  • Answer & Manage Switchboard

  • Draft and type letters & correspondence as necessary

  • PowerPoint Presentations

  • Monthly Highway Letting coordination & bid submittals

  • Book Travel for CEO & his family, HEI employees & guests

  • Book hotel accommodations for employees as needed

  • Prepare Monthly Expense Reports for CEO

  • Order all office supplies

  • Act as the main point of contact between our employees/ company and off site IT and effectively manage help desk tickets

  • Coordinate all corporate Meetings & Events (Board of Directors, Manager Retreats, Supervisory Meetings, holiday parties, etc.)

  • Prepare and organize all meeting material for meetings (Board of Directors books, annual Business plan, etc.)

  • Other tasks as assigned/required

Work environment:

  • Casual office setting

  • Regular interactions with C-Level staff and office/clerical personnel

  • Some exposure to production facility and some limited interactions required with production crew and quality control staff

Physical Demands:

  • Frequent sitting

  • Frequent use of computer requiring constant use of near vision

  • Frequent typing requiring hand and finger dexterity

  • Moderate walking from office to office and office to plant

  • Moderate climbing of stairs (several times per day)


    ***Heldenfels Enterprises, Inc. is proud to be an Equal Opportunity Employer***


Quick Apply

Job ID: 235155658


Heldenfels Enterprises, Inc.

Heldenfels Enterprises, Inc. provides great value in price, quality and service for precast/prestressed concrete structures that satisfy our customers’ needs. Our company practices good stewardship by emphasizing our core values of integrity, dependability and innovation with our customers, team members, families and communities.


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