Job ID: 218818864

Job Summary
Employment Type
Full Time
Years Experience
5 - 10 years
Job Description

PBMares is a leading accounting and business consulting firm serving the Mid Atlantic, as well as specialty areas nationwide and internationally. With over 270 employees in Virginia and Maryland, we are a full-service accounting and advisory firm with a strong reputation for integrity and ethical leadership. We are also a firm that has experienced uninterrupted growth throughout our 50-year history. In 2018, we earned the honor of being named as one of the nation’s Top 100 accounting firms by INSIDE Public Accounting, the leading public accounting publication. With so much to offer professionals at all experience levels, PBMares is one firm you definitely want to get to know when you are ready to move forward in your career.

We are in search of an Executive Administrative Assistant to add to our team in our Newport News, VA office location.  This is a regular, full-time position that will provide executive support to the Chief Operating Officer. The ideal candidate will have the ability to thrive in a fast-paced environment while helping to drive change in a growing organization.

Responsibilities (with our without accommodations): 

  • Manage and maintain the executive’s schedule including preparing travel arrangements
  • Prepare agendas and make arrangements for committee, board, and other meetings
  • Conduct research, compile data, and prepare presentations for consideration by executives, committees and boards of directors
  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution
  • Prepare responses to correspondence containing routine inquiries


  • High school diploma with 7+ years of relevant work experience providing administrative support to senior management level positions. Associates degree preferred.
  • High level of confidence, integrity and motivation
  • Detail oriented with exemplary organization skills
  • Must be able to multitask and work well under pressure
  • Must be proactive, responsive and resourceful with the ability to thrive in a fast-paced, ever-changing environment.      
  • Highly flexible and motivated individual with an ability to work independently as well as in a team setting
  • Must consistently demonstrate the highest level of professionalism and discretion
  • Strong interpersonal skills with ability to interact well with all levels of clients, customers and internal personnel
  • Proficient in Microsoft Office skills including Outlook, Word, Excel, and PowerPoint

Our Firm’s policy is to provide equal opportunity for employment to all individuals regardless of their race, color, religion, sex, national origin, age, genetic information, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws. 

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

Must be authorized to work in the United States permanently without the requirements of sponsorship at any point in the future.

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